Privacy Policy for IronBit

IRONBIT Spółka z ograniczoną odpowiedzialnością (IRONBIT Sp. z o.o.)
Last updated: 12 November 2025

1. Introduction

This Privacy Policy explains how IRONBIT Spółka z ograniczoną odpowiedzialnością (“IRONBIT”, “we”, “our”, “us”) collects, uses, and protects your personal data when you visit our website or use our services.

We are committed to protecting your privacy and ensuring that your personal data is handled in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and relevant Polish regulations.

By using our website or services, you agree to the terms of this Privacy Policy.

2. Data Controller

Data Controller:
IRONBIT Spółka z ograniczoną odpowiedzialnością
KRS: 0001013919
NIP: 5252939713
REGON: 524214646
ul. Żurawia 6, lok. 12, 00-503 Warszawa, Poland
Email: info@ironbit.net

3. Personal Data We Collect

We collect and process personal data that you provide to us voluntarily and data generated when you use our website or services

3.1. Information you provide:

Full name
Date of birth
Address
Email address and phone number
ID document (passport, national ID)
Proof of address (utility bill or bank statement)
Financial information (payment details, bank account, card number)

3.2. Information collected automatically:

When you access our website, we automatically collect information about your device and interaction, such as:

IP address
Browser type and version
Operating system
Referring URLs and visited pages
Time and date of visit

3.3. Information from third parties:

We may receive personal data from identity verification providers, public registries, and financial institutions as part of our KYC and AML processes.

4. Purpose of Processing Personal Data

Your personal data is used for the following purposes:

To provide and improve our services
To verify your identity and comply with AML/KYC obligations
To process transactions and payments
To maintain communication with you
To ensure the security of our website and prevent fraud
To comply with applicable legal and regulatory requirements
To analyze website usage and improve user experience

5. Legal Basis for Processing

We process your personal data on the following legal grounds:

Performance of a contract: to provide you with our services.
Legal obligations: to meet AML, KYC, and record-keeping requirements.
Legitimate interests: to ensure service functionality and security.
Consent: where applicable (for marketing, cookies, etc.).

6. Retention Period

IRONBIT retains your personal data for a period of five (5) years after the termination of the relationship, or longer if required by law or regulatory authorities.

7. Disclosure of Personal Data

We may share your data with the following categories of recipients:

Authorized government authorities and financial regulators
Banks, payment institutions, and card processors
AML/KYC verification providers
Legal and compliance consultants
IT and infrastructure providers assisting with service operation

All third parties are bound by confidentiality and data protection obligations consistent with GDPR requirements.

8. International Data Transfers

If personal data is transferred outside the European Economic Area (EEA), such transfer will be made in compliance with GDPR and with adequate safeguards, such as standard contractual clauses or equivalent protection measures.

9. Your Rights

Under the GDPR, you have the following rights regarding your personal data:

Right to access – obtain a copy of your personal data.
Right to rectification – correct inaccurate or incomplete data.
Right to erasure – request deletion of your data (“right to be forgotten”).
Right to restrict processing – limit how we use your data.
Right to data portability – receive data in a structured format.
Right to object – to certain types of processing, including marketing.

To exercise any of these rights, contact us at info@ironbit.net. We will respond within 30 calendar days.

10. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your browsing experience, analyze traffic, and understand usage patterns.

You can configure your browser to block or delete cookies. Please note that disabling cookies may limit certain functions of the website.

For more details, see our separate Cookie Policy (if applicable).

11. Data Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. These include:

Encryption of data in transit and at rest
Access controls and authentication mechanisms
Regular security monitoring and audits
Staff confidentiality agreements and compliance training

12. Updates to This Policy

We may update this Privacy Policy from time to time. Updates will be published on our website and, where appropriate, communicated directly via email or notification.

If you have any questions, concerns, or complaints regarding this Privacy Policy or the processing of your personal data, please contact us:

IRONBIT Sp. z o.o.
ul. Żurawia 6, lok. 12, 00-503 Warszawa, Poland
Email: info@ironbit.net